Personnel Time Billing

(US Version)

The StaffVision PTB System is a complete Pay/Bill System designed exclusively for the Staffing Industry and comprises all components of Time Entry to Billing, Payroll, Accounts Receivable and posting to General Ledger.  Completely integrated with StaffVision's Front-Office Searchware, confirmed job-orders are "accepted" into PTB by accounting staff and time worksheets can be generated by branch.  The process of time entry has been designed for efficiency and invoices can be generated soon after timesheets have been balanced followed by paychecks or direct deposit.

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Time Entry Time worksheet can be generated automatically from active work orders. Quick data entry of time-related data.  Handles regular & 4 overtime rates, expense reimbursements, transportation, including pay-not-billed situations.  Verify billing with 'Advance Billing Breakdown' report.	Billing and Payroll Invoices are generated automatically based on client criteria and may be modified for specific situations.  Manual invoices may be created. Employees may be paid weekly, bi-weekly, etc by paycheck or bank deposit.  Full payroll history. Magnetic media for Quarterly reporting and W-2s.
Accounts Receivable  Allows adjustments by credit/debit memos and journal entries.  Online inquiries and Aging Reports for full or only unpaid items. Monthly sales summaries, sales analysis and monthly statements if desired.  Payments easily applied to multiple invoices. Projected cash flow based on client payment history.	Management Reporting Billable Earnings showing cost vs billing available by Salesrep, Recruiter, Customer, Employee, etc by branch or territory.  Detailed Workers Comp reporting.  Customizable Salesrep and Recruiter Commission reporting.  Gross Profit reports by branch or territory.  All information may be extracted to Excel.

 

Features	Benefits
Single Time Entry	Time entries need only be entered once to produce invoices, paychecks and generate margin, profitability and commission reports, etc.  Speeds up the timesheet-to-bill cycle and reduces the chances of errors due to inconsistent data.
Completely integrated with Front-Office system	Eliminates the need to export/import data between two different systems.  Most changes (within security parameters) made in one system automatically update the other. Back -Office (Accounting dept) can activate work-orders to be paid as soon as recruiters confirm them.  In return recruiters have access on their screens to information they require from accounting (such as last check amount, vacation hours accrued, etc)
Streamlined Pay/Bill cycle	Improved Cash Flow. After time entry is complete, the rest of the process to produce invoices and paychecks is smooth and easy.  Invoices can be generated quickly and sent to your customers days before paychecks come due.
Flexible invoice formats	With a variety of different formats in which to specify invoices to meet your individual clients' needs, you make it easy for them to approve invoices for payment.
Accurate Workers Comp Tracking	Since the StaffVision PTB allows you to specify the exact Workers Comp code on the Work Order rather than the employee, you will have precise usage reporting.  Workers Comp assignments can be traced right back to the company's profile which specifies what the company does, what type of work they employ, etc.
Perm (Placement) Invoice Tracking and Reporting	Placement billing can be generated from SearchWare Job-Orders or be entered manually.  Complete placement history can be reported by recruiter showing payments received on outstanding invoices
Online Invoice History	Since all original invoice information is retained and invoices may be recalled at any later date by client, date range and/or invoice number, you can reduce the time it takes to review or reprint past invoices.
Commission reporting can be calculated based on true cost	Each work-order (assignment) contains the true cost of labor (basic burden plus workers comp) in relationship to billing.  This allows precise reporting for commission calculations, revenues by branch, division, etc and gross profit reporting.
Perm (Placement) Invoice Tracking and Reporting	Placement billing can be generated from SearchWare Job-Orders or be entered manually.  Complete placement history can be reported by recruiter showing payments received on outstanding invoices

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